HDCSW Release and Conduct Forms

Form 1 - Harvard University Release

Program Consent and Release Agreement

I hereby give permission for my child named below to participate in all activities of the Harvard Debate Council Summer Workshops (the “Program”) held on Harvard University’s campus.  I understand that the Program is run by the Harvard Debate Council.  I further understand that Harvard University does not own, control, or present the Program nor is in any way responsible for the Program or the instruction, supervision or monitoring of my child while on campus.  I agree that to participate in the Program, I and my child will be required to observe standards of conduct.  I will instruct my child to comply with the Program’s standards of conduct, both those that are provided in writing at the commencement of the Program and those that may be issued, orally or in writing, from time to time at the discretion of the Program.  I agree that the Program has the right to enforce its standards of behavior and may terminate my child’s participation in the Program for any conduct which the Program considers to be incompatible with the interests, comfort and welfare of the instructor or the other children participating in the Program.

I acknowledge that my child’s participation in the Program may involve risk of personal injury.  I hereby certify that I understand the nature and extent of the risks inherent in the Program, and the use of facilities, equipment or services in association with the Program.

On behalf of myself and my child, I hereby assume all risks related to participation in the Program, including but not limited to accident, death, injury or illness, including personal or bodily or mental injury of any nature.  I further hereby, on behalf of myself, my child and anyone claiming through myself or my child, do FOREVER RELEASE President and Fellows of Harvard College (“Harvard”), its trustees, officers, employees, volunteers, students, agents and assigns from any cause of action, claims, or demands of any nature whatsoever, including but not limited to a claim of negligence which I, my child, or anyone claiming through myself or my child, may now or in the future have against Harvard on account of personal injury, bodily injury, property damage, death or accident of any kind, arising out of or in any way related to my child’s participation in the Program howsoever the injury is caused.

I understand that this Program is not a medical or health care program.  I have no expectation of any medical or health benefit to my child from participation in the Program.  I certify that my child is medically able to participate in the Program and is free from any communicable, infectious or contagious diseases.  IN CASE OF EMERGENCY such as accident or injury, I give permission to the Program to provide assistance to procure emergency medical care in the event that I or person(s) I designate cannot be reached.

Form 2 - Code of Conduct

HDCSW Code of Conduct

The workshop should be a positive learning experience for all participants. Our aim is to provide an advanced academic program for mature high school students. HDCSW fosters a community culture of inclusivity, welcoming diversity and multi-culturalism. We find that by adopting this culture, we are able to provide a richer learning experience for all studetns. All participants agree to respect the rights and feelings of other workshop students and staff. Any exclusion, racism or bigotry will not be tolerated. These rules do not pretend tobeall-inclusive. Itgoeswithoutsayingthattheworkshopisnota“sanctuary”forconductthatviolatesstate and/or federal law.

Our staff is here to teach and will not be distracted by students who are unable to work and live responsibly with others. Therefore, students who violate our communal norms will be expelled from the workshop. When a student is expelled, a workshop administrator will notify his or her parents or guardians and will continue to supervise the affected student for no more than 24 hours after parents have been contacted; it is the parents’ responsibility to arrange for the student’s immediate transportation home from the workshop. Expelled students will not receive any refund of tuition, room, board, or other workshop fees.

Minor Offenses that unreasonably inconvenience other students or staff members will be dealt with through consultation. Staff will first consult with the student about his or her behavior. If that consultation fails to correct the problem, staff will consult with parents. Should that fail to correct the problem, the student will be expelled. Minor offenses include, but are not limited to, lateness to scheduled activities, roll-calls, or room-checks; excessive messiness or noisiness in University libraries, classrooms, dining halls, dormitories or common areas; refusal to participate in scheduled academic activities, such as practice debates and lab drills; verbal harassment of others; disrespectful speech or affect directed to staff; possession or use of tobacco, inappropriate use of Harvard property, including computer networks; failure to follow the following rules:

Rules of Conduct

1. Attendance at all classes and organized functions is required. Absence from the campus for periods that include classes or functions must be approved by parents and workshop administration in advance, in writing.

2. Students agree to comply with all rules and regulations pertaining to living in Harvard residential housing. They must be in their assigned residence hall by 10:00 p.m., unless the hours have been specifically extended for a given night. The doors will be locked from 10:00 pm until the next morning. Absence from the residence hall during these times is not permitted without express written, parental consent approved by the Residence Director.

3. Students agree to refrain from overt public displays of affection for the entirety of the workshop. This includes sitting on laps, groping, cuddling, lengthy kissing or hugging, etc. At no time are students allowed to leave designated areas for “privacy”. Permitted affection includes holding hands, or a quick kiss and hug – less than 2 seconds.

4. Students are expected to dress in a manner appropriate for an educational setting in the academic building, as well as the residential house common areas. Clothing will be deemed inappropriate if it is disturbing to other students/faculty or in any way interferes with the educational process. This includes, but is not limited to, bare midriffs, short shorts, exposed undergarments, low slung trousers and other clothing which is offensive and/or violates acceptable standards of dress. Students are prohibited from wearing clothing and accessories that: have slogans, comments or designs that are obscene, lewd or vulgar; advertise alcoholic beverages, tobacco products or illegal drugs; are directed against or intended to demean individuals based on sex, gender, sexual orientation, race, color, ancestry national origin, ethnicity, religion, etc. Students wearing clothing deemed inappropriate will be asked to change.

5. Alcoholic beverages and narcotics or other controlled substances are not permitted except with valid prescriptions that have been noted on the accompanying prescription drug form. Students found to have bought, consumed, used, or possessed such items or who are found in possession thereof will be immediately dismissed from the program. Possession is defined as anyone who has actual physical contact of any kind with these substances OR if found to be knowledgeable of the possession of these substances by others does not immediately remove himself or herself from the situation and inform a staff member. The Harvard Debate Council Summer Workshops maintains a zero tolerance policy in regards to illicit substances.

6. The possession or use of firearms, ammunition, BB guns, air rifles, firecrackers, explosives, sling-shots, knives (including pocket knives), or other weapons of any description, for any purpose is
prohibited. Any violation of this rule will result in immediate dismissal from the institute.

7. Under no circumstances may a student operate a motor vehicle. Under no circumstances may a student get into or on a moving vehicle, unless (a) the ride is part of an official, organized workshop group activity, or (b) the student has written parental permission approved by the residence hall administrator.

8. Students agree to remain within the boundaries designated by the workshop staff during the time that they are not in their residence hall or instructional building. A map and description of the acceptable boundaries will be provided to the students. There are two exceptions to the geographical limits. (A) The student has written parental permission approved by the Residence Director to travel outside of the official boundaries. (B). On days when students are expressly allowed to venture outside of the boundaries, they must comply with regulations regarding signing-out, checking-in with staff, and leaving contact information.

9. Students may only leave the residential and academic area in groups of three (3) or more, even within the boundary area, unless the student has written parental permission approved by the Residence Director. Students agree to abide by this rule at all time

Form 3 - Electronic Media & Communication Release Form

Electronic Media & Communication Policy

The Harvard Debate Council Summer Workshops (hereinafter, the Workshops) use video and audio recordings of students’ speeches for use in instruction. Many of these recordings are made available exclusively to parents of the individual students through password-protected accounts. In addition, photographs of students involved in Workshop activities are posted to certain social media to which all the students and their parents have access.

The instructional program at the Workshops frequently requires electronic communication between instructors and students for purposes such as distributing schedules, sharing research assignments and providing feedback. Students and teaching staff are only permitted to communicate electronically via Slack, the workshop-provided platform. All communications between teaching staff and the students should be limited to curricular matters and should be done via Slack. Residential staff are permitted communicate with students assigned to their floor via text and by phone in additional to Slack.

We hereby consent to the recordings and electronics communications policy described above.

Form 4 - Covid Vaccine Attestation

I hereby attest that I was, or will be, fully vaccinated for COVID-19 with an FDA- or WHO-authorized vaccine—meaning that two weeks has passed, or will have passed, since my final dose of the authorized vaccine—by the time of my arrival at the workshop; or that I have a medical or religious need to be exempt from this requirement that has been approved in writing by the workshop director.